HomeAIDS_HIV AIDS 2010: LATEST NEWS FROM XVIII INTERNATIONAL AIDS CONFERENCE
AIDS 2010: LATEST NEWS FROM XVIII INTERNATIONAL AIDS CONFERENCE
This electronic update provides information about the XVIII International AIDS Conference (AIDS 2010), which will be held in Vienna, Austria from 18 to 23 July 2010.
In this edition:
AIDS 2010 Volunteer Applications Now Open
Satellite Meeting and Exhibition Space Applications Remain Open
Late Breaker Abstract Submissions Open on 20 April
Visa Information and Delegate Immigration Guidelines
Register by 5 May to Avoid Last Minute Surcharge
Exclusive Flight Offers - Book Now!
Organize an Independent Conference Hub in Your Region
Third Party Press Conferences at AIDS 2010
Save the Date: Youth Pre-Conference, 14-17 July
Transportation Passes
AIDS 2010 Sponsorship Opportunities
Follow AIDS 2010 on Facebook
Life Ball and Burgtheater: A Celebration in Solidarity with AIDS 2010
Nomination of International Civil Society Partner for AIDS 2012 and AIDS 2014
1. AIDS 2010 VOLUNTEER APPLICATIONS NOW OPEN
Volunteering at AIDS 2010 is a great way to gain international experience at the world's largest conference on AIDS and to unite in the response to HIV. Furthermore, the success of AIDS 2010 depends heavily on the support of between 1,500 and 2,000 volunteers who will help coordinate programme activities, greet visiting delegates, assist with registration, act as guides during the conference, staff various offices and activities, help in the Global Village and perform other crucial tasks.
To register as a volunteer, please submit the application form available here.
Please click here for more information on volunteering at AIDS 2010. For additional information, please contact the secretariat at
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2. SATELLITE MEETING AND EXHIBITION SPACE APPLICATIONS REMAIN OPEN
Satellite meetings take place in the conference centre but are fully organized and coordinated by the organization hosting the satellite (private company, government agency, institution or NGO). The contents and speakers of the satellite meetings will be reviewed to ensure that they meet the scientific and ethical principles of the conference.
Please click here to read more about satellite meetings and to apply to host a satellite meeting. The deadline for applications to host a satellite has been extended to 16 April. For additional information, please contact the secretariat at
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AIDS 2010 offers opportunities to both commercial and non-commercial organizations to showcase their products and services in the Exhibition area to the largest gathering of HIV professionals in the world.
Please click here to read more about and to apply for exhibition space at AIDS 2010 before the 31 May deadline. For additional information, please contact the secretariat at
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3. LATE BREAKER ABSTRACTS SUBMISSIONS OPEN ON 20 APRIL
A small number of late breaker abstracts will be accepted for oral or poster exhibition. The percentage of abstracts selected for late breakers will depend on the number of submissions, but selection will certainly be more rigorous than for regular abstracts. The same submission rules apply for the late breaker abstracts as for regular abstracts, but each presenting author may only present ONE late breaker abstract. Late breaker abstract submissions will be open from 20 April to 20 May 2010.
For more information on abstracts and late breaker submission rules please click here.
4. VISA INFORMATION AND DELEGATE IMMIGRATION GUIDELINES
The AIDS 2010 secretariat has worked closely with the Austrian government with the aim of simplifying visa and immigration procedures as much as possible.
All delegates traveling to Austria must present an approved travel document (passport or identity card) and delegates from many countries will need a visa to enter the country. Delegates are encouraged to apply for visas early (at least two months before departure), and to ensure all requested documentation is submitted with the application. Visa applications must be submitted to the authorities by 1 June 2010.
To read the guidelines for applying for a visa for AIDS 2010 and to access the list of countries whose nationals will need a Schengen visa, please click here.
Applications must be submitted in person at the Austrian representation in the respective countries, or at a Schengen partner representation if Austria does not have representation in that country. Delegates are urged to contact their nearest Austrian embassy or consulate as early as possible to determine where their application should be made - which may involve travelling to the capital - and how long this process will take.
To find the list of Austrian embassies and consulates around the world, please click here.
5. REGISTER BY 5 MAY TO AVOID LAST MINUTE SURCHAGE
The standard registration fee ended on 24 February and delegates are now encouraged to register by 5 May to avoid the last minute fee surcharge, which begins on 6 May. If the completed registration form and payment in full are received on or before 5 May, a conference bag and other conference materials, including the conference programme and the abstract CD-ROM, are guaranteed. If the completed registration form and/or full payment are received after 5 May (including onsite registrations), we cannot guarantee that a conference bag and other conference materials will be available.
All registrations for AIDS 2010 must be submitted using the online registration form. Before you can register, you need to create a conference profile. You can create your profile here if you do not already have one. Your conference profile will then become your online gateway to registration and all conference-related submissions. Delegates of previous International AIDS Conferences or IAS conferences can use previous profile log-in information to access their profile.
To register for AIDS 2010, or for further information on the registration process, please click here.
6. EXCLUSIVE FLIGHT OFFERS - BOOK NOW!
AIDS 2010 conference delegates (plus one accompanying person) are eligible for exclusive flight deals. Delegates receive a discount of up to 20% on Star Alliance Member Airlines (e.g., Austrian Airlines, Lufthansa, United Airlines). Click here for a complete list of participating airlines and for booking details.
7. ORGANIZE AN INDEPENDENT CONFERENCE HUB IN YOUR REGION
AIDS 2010 organizers are committed to making conference content accessible to people all over the world. In addition to the official conference hubs organized in Moscow (Russia), Kiev (Ukraine) and Almaty (Kazakhstan), we invite you to be part of the movement for expanded access by organizing an independent conference hub in your region.
What is a conference hub? Conference hubs are physical locations around the world where selected sessions of the conference will be screened. These sessions will usually be followed by moderated local discussions to examine how the content of a session may be used to strengthen the response to HIV locally.
Why organize a conference hub? Conference hubs are a unique opportunity to build professional capacities among local stakeholders. Through discussion and debate conference hubs help strengthen the local HIV response with the potential of developing a comprehensive plan for future action at the local or regional levels. Hosts of conference hubs will have an opportunity to engage regional leadership, gain visibility and build partnerships. Organizations that may wish to consider hosting an independent conference hub include local NGOs, faith-based organizations, clinics and hospitals, universities and medical schools, government entities, or UN bodies.
Organizing a conference hub is easy and simple. We invite organizations active in the response to HIV to submit their conference hub project here.
Conference hub submissions close on 15 June. For additional information, please contact the secretariat at
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8. THIRD PARTY PRESS CONFERENCES AT AIDS 2010
When not in use by conference organizers, three press conference rooms will be available for use by third parties. Beginning 1 April, third parties will be invited to schedule a press conference using an Online Press Conference Booking Form available through the conference profile. A maximum of two requests for press conferences will be approved for any one organization. Although there is no fixed submission deadline for third party press conference applications, we advise you to submit your application before 31 May, as last minute requests may prove difficult to accommodate due to space limitations.
Please click here for more information on organizing a third party press conference.
9. SAVE THE DATE: YOUTH PRE-CONFERENCE, 14-17 JULY
The Vienna YouthForce and the Youth Programme of AIDS 2010 are organizing a Youth Pre-Conference with support from UNFPA. The pre-conference is open to young people attending AIDS 2010 and to youth between the ages of 16 and 26.
The pre-conference will consist of informative sessions and skills-building workshops on HIV issues ranging from scientific knowledge to effective political advocacy. Participants will also gain skills in research methodology, monitoring and evaluation, and media and communications, as well as updated information on prevention strategies, harm reduction, and treatment, care and support. The deadline for applications is 30 April. You can download the application form here.
The pre-conference is an especially important opportunity for first-time conference attendees to meet other youth delegates and gain skills to make the most of the conference itself. The call for participants starts on 25 April.
For more information about the Youth Programme, please click here or contact the secretariat at
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10. TRANSPORTATION PASSES
Vienna has a very well-developed public transport network operated by Wiener Linien and for the first time in history Wiener Linien has agreed to offer a 30% discount on weekly pass rates. AIDS 2010 participants can buy a seven-day transportation pass valid throughout "Zone 100", which includes the city of Vienna, the conference venue and all of the conference hotels listed on our website. It is the easiest, quickest and safest option to go to the conference and the conference will not organize bus transfers directly from hotels. For delegates purchasing the pass, it will be integrated into the delegate badge, which will be sent to delegates in advance, providing registration is completed and fully paid before 31 May.
Please click here for more information about this offer and a detailed overview of the public transport network in Vienna.
11. AIDS 2010 SPONSORSHIP OPPORTUNITIES
The Commercial Invitation includes the list of sponsorship opportunities for the conference and is available online. Please click here to download it.
For additional information, please contact the secretariat at
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12. FOLLOW AIDS 2010 ON FACEBOOK
Become a fan of AIDS 2010 on Facebook and stay in touch with the latest conference updates and developments. We now have three fan pages, including a main conference page, as well as pages for the Global Village and Youth Programme. We also have an open group for AIDS 2010 volunteers.
13. LIFE BALL AND BURGTHEATER: A CELEBRATION IN SOLIDARITY WITH AIDS 2010
Life Ball, Europe's largest annual AIDS charity event, will be held in Vienna on Saturday, 17 July as a celebration in solidarity with AIDS 2010. Organized by AIDS LIFE, an independent non-profit organization with the objective of raising money to support people in areas of the world most affected by HIV and AIDS, Life Ball attracts approximately 40,000 Viennese, world-famous personalities and international media. In addition to the Life Ball, AIDS LIFE has organized a black tie event, which will take place at the same time, in the Burgtheater opposite the town hall.
The demand for tickets to attend both these spectacular events is very high. AIDS 2010 delegates will have the opportunity to purchase tickets to the Life Ball and to the Burgtheater black tie event when sales to the public begin in April. However, event organizers have also reserved a limited number of tickets (150 EUR) to each event for AIDS 2010 delegates. The chance to purchase tickets will only be offered to registered and fully paid AIDS 2010 delegates. All paid delegates who express interest will be entered into a lottery with a random drawing in mid-May. Click here for more information.
14. NOMINATION OF INTERNATIONAL CIVIL SOCIETY PARTNER FOR AIDS 2012 AND AIDS 2014
Nominations are now open for a new international civil society partner for AIDS 2012 and AIDS 2014 to replace the World YWCA, whose term will expire at the end of AIDS 2010. The selected civil society organization will have a seat on the Conference Coordinating Committee, which is the highest governing body of the International AIDS Conference. The deadline for submission of a nomination has been extended until 30 April 2010.
Additional information on the nomination and selection process is available here.
Sincerely,
AIDS 2010 Conference Secretariat
XVIII International AIDS Conference Vienna, Austria, 18-23 July 2010, convened by the International AIDS Society (IAS) and international, regional and local partners.
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This electronic update provides information about the XVIII International AIDS Conference (AIDS 2010), which will be held in Vienna, Austria from 18 to 23 July 2010. 
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